Guidelines for Oral Presenters and Poster Authors
Please read the instructions below carefully to ensure a smooth and successful presentation experience at ESWW2026.
- Accepted file formats: Microsoft PowerPoint (.ppt or .pptx) or Adobe PDF (.pdf).
- Aspect ratio: 16:9 (widescreen).
- Templates: No specific template is mandatory. Please use clear, readable fonts and sufficient contrast to ensure that your slides are suitable for both on-site projection and online streaming.
- Submission location: Presentations must be submitted directly to the Speaker Ready Room on site.
- Submission deadline: All presentations must be delivered to the Speaker Ready Room at least 2 hours before the start of the relevant session.
- Early-morning sessions: For presentations scheduled in the early-morning sessions from 09:00 to 10:00 CET, slides must be submitted during the evening before.
- Laptop policy: Presenters are not permitted to use their own personal laptop or computer. All presentations must be delivered to and run from the dedicated AV system through the Speaker Ready Room.
- Connection details: Specific connection instructions, including the joining link and technical guidance, will be sent individually to each remote presenter according to their assigned session.
- Presentation file: Remote presenters will share or load their presentation directly during their session. However, you are strongly encouraged to send your presentation file to the organizing team in advance so that its functionality can be checked.
- File transfer: Please send the presentation file to This email address is being protected from spambots. You need JavaScript enabled to view it. via WeTransfer.
- Internet connection: A stable internet connection is required; a wired/Ethernet connection is recommended.
- Equipment: Please use a PC or laptop with an updated operating system and browser/software.
- Audio and video: A working microphone and camera are required. Please join the session from a quiet environment.
- Format: Printed poster.
- Maximum size: A0 portrait (841 × 1189 mm/ portrait layout).
- Physical poster display: Each physical poster will be displayed for two days: either Monday and Tuesday or Thursday and Friday, depending on the session in which it was accepted. Please refer to the conference programme to check the assigned display days for your poster.
- Setup and placement: Authors must strictly follow their assigned poster board number/position and the designated setup and dismantling schedule.
- Fixing materials: The use of pins, tacks, or nails is strictly forbidden. Double-sided adhesive tape/stickers will be provided by the organizers on site.
- Upload platform: Authors who wish to make their posters available online will have the option to upload an e-poster to the conference platform. The link to the e-poster upload platform is https://posterit.it/register (see instructions below).
- File format: Single-page PDF (.pdf).
- Maximum size: 200 MB.
- Orientation and aspect ratio: 9:16 portrait layout (vertical orientation). Recommended resolution: 1080 × 1920 px.
- Upload platform: The link to the e-poster upload platform is https://posterit.it/register (see instructions below).
- E-Poster file name: Before uploading your poster to the platform, please rename the file using the poster code you received by email. Please note that poster titles and special characters are not accepted in file names.
- Infographics and images: Prioritize infographics and images, as they make the content more visually engaging and easier to understand.
- Image copyrights: Always check and properly acknowledge image copyrights, ensuring that any required credits or attributions are included.
To access the digital poster upload platform, please follow the steps below.
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Access the platform: Visit https://posterit.it/register (available from 13 to 29 October 2026) and log in using your email address. Please make sure to use the same email address to which the poster acceptance communication was sent, as this is the address associated with your registration.
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Activate your account: Complete the form provided to activate your account.
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Upload your poster: Follow the instructions on the platform to upload your digital poster.
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Uploading posters on behalf of different authors: If you are responsible for uploading posters for multiple authors, you must log in separately using the credentials associated with each author (first name, last name, and email address). This will ensure that each poster is correctly associated with the corresponding author.
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Having a colleague upload your poster: If a colleague will upload your poster on your behalf, please provide them with the registration details associated with your account so they can complete the upload correctly.
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Upload deadline: All posters must be uploaded by 29 October 2026 at 23:59 CET.
Please ensure that your poster is uploaded before the deadline.
- Conference App: All E-Posters will be accessible to participants through the official Conference App.
- Live presentation slots: There will be no dedicated live time slots for remote poster presentations.
- Questions and comments: Participants can ask questions or submit comments directly to the poster author at any time through the Conference App.
- Author responses: Authors will receive these inquiries and can reply directly.
For any technical questions regarding presentations or posters, please contact the ESWW2026 organizing team: This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it..